Last Updated: Jan 24, 2025

This Privacy Policy explains how Firsthand Ventures Management, LLC (“we,” “us,” or “our”) collects, uses, discloses, and safeguards information when you visit our websites (agentconference.com, tickettailor.com/events/agentconference/ and other web services we use for AI Agent Conferences) (collectively the “Site”) or register for or participate in any AI Agent Conference (the “Event”). By using the Site or registering for the Event, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy and our Terms of Service (“TOS”).

1. Information We Collect

1.1 Personal Information

• Contact Information: Name, email address, phone number, mailing address.
• Registration Details: Payment information (if applicable), organizational affiliation, job title, and other details you provide when you register or communicate with us.

1.2 Non-Personal Information

• Usage Data: Pages visited, time spent on each page, referring URLs, browser type, operating system.
• Device Information: IP address, device identifiers, location data (if enabled).

1.3 Cookies and Tracking Technologies

We use cookies and similar technologies to recognize your browser or device, learn more about your interests, and provide you with essential features and services. You can disable cookies in your browser settings; however, some features of the Site may not function properly if you do so.

2. How We Use Your Information

2.1 Event Registration and Management

To process and confirm your registration for the Event and to provide related communications (e.g., confirmations, updates).

2.2 Site Functionality and Improvement

To operate, maintain, and improve the performance and user experience of our Site.

2.3 Communications

To respond to your inquiries, send administrative messages, and deliver promotional materials or newsletters if you’ve opted in.

2.4 Analytics

To monitor and analyze trends, usage, and activities related to our Site and Event offerings.

2.5 Legal and Security Compliance

To detect, investigate, and prevent activities that may violate our TOS, this Privacy Policy, or applicable laws.

3. Badge Scanning

For in-person Event attendees, we may provide badges containing a QR code or other technology that includes certain personal information (e.g., name, email address). By allowing a sponsor, exhibitor, or other third party to scan your badge, you voluntarily share your embedded information with that party. Their use of such information is governed by their own privacy policies.

If you do not wish to share this data, you may decline to have your badge scanned.

4. How We Share Your Information

4.1 Third-Party Service Providers

We may share your information with vendors or service providers who perform functions on our behalf (e.g., payment processors, email delivery services, event management platforms).

4.2 Business Transfers

If we are involved in a merger, acquisition, or asset sale, your information may be transferred. We will notify you if your information becomes subject to a different privacy policy.

4.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders or government agencies).

4.4 With Your Consent

We may share your information for any other purpose disclosed to you at the time we collect your information, or when you provide consent.

5. Your Choices and Rights

5.1 Accessing and Updating

You may contact us at support@agentconference.com to request access to, correction of, or updates to your personal information.

5.2 Opt-Out

If you no longer wish to receive marketing communications from us, you may opt out by following the instructions in our emails or contacting us at the above address. Note that we may still send you non-promotional messages regarding your account or Event registration.

5.3 Cookies

You can manage your cookie preferences through your browser settings. Disabling cookies may affect the functionality of the Site.

6. Data Security

We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy

Our Site and Event are not intended for individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected such information, we will take steps to delete it.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our Site and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at support@agentconference.com.